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The EPLS to SAM.gov Transition and What It Means for Healthcare Providers

June 17, 2020

What is the Excluded Parties List System (EPLS)?

The Excluded Parties List System (EPLS) is a government database that lists people, vendors, and suppliers prohibited from receiving federal assistance, contracts, or subcontracts from the U.S. government. The EPLS is maintained by the General Services Administration (GSA), a federal agency.

Healthcare entities who hire or contract with a federal agency are expected to verify the agency against the excluded parties list. The EPLS is also used by some law and regulation agencies, financial institutions, and government offices.

SAM.gov: The EPLS Replacement

A 2009 report on the EPLS discovered that some agencies on the excluded parties list exploited weaknesses in the EPLS system in order to continue to receive contracts. This report, along with a government effort to reform acquisition processes, led to the launch of System for Award Management in 2012. SAM.gov consolidated several government contracting systems, including EPLS. The EPLS now resides within SAM.gov. Although there are some changes to codes within the system, the information in the database is the same.

Before entering a contract, healthcare entities should verify the vendor against SAM.gov. This is necessary because excluded parties are prohibited from receiving federal compensation, so your healthcare entity will not be compensated if you hire an excluded practitioner to provide services. You may face additional penalties for contracting with an excluded party.

Even if you’re already checking vendors against the OIG-administered List of Excluded Individuals and Entities (LEIE), you should also check SAM.gov monthly. The LEIE only contains exclusionary actions taken by OIG, whereas SAM.gov contains information about actions taken by various other federal agencies that may not appear on the LEIE. These records include:

  1. Excluded Parties List System (EPLS)
  2. Central Contractor Registry (CCR)
  3. Federal Agency Registration (Fedreg)
  4. Online Representations and Certifications Application (ORCA)

How do I check SAM.gov?

Searching for excluded parties on the SAM.gov site requires registration. Once you’ve created a free SAM.gov user account, you must register your entity with the government (a prerequisite for government business, including contracts). You can then search for records on the database. You can also take advantage of SAM.gov’s User Guide if you have questions. Best practices are to search SAM.gov (as well as other databases) monthly to protect your healthcare entity and your patients.

FACIS ® by Verisys makes it easy for you to verify provider credentials not only against the SAM.gov database but also against thousands of other primary sources with real-time results for every single transaction. Learn more from Verisys about how you can ensure your providers’ credentials meet all government and regulatory standards.

Juliette WillardWritten by Juliette Willard
Healthcare Communications Specialist
Being creative is my passion! Writer. Painter. Problem Solver. Optimist.
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